Run a pay-to-play session as a session coach
See who is coming, check consents and medical notes, take the register and cash, add walk-ins and record incidents.
Reviewed September 29, 2026 · Verified for Clubs web and app · September 2026
Add a walk-in session participant
- 1
Open your coached session
Use the session roster as an assigned coach or permitted session manager.
- 2
Choose existing or new details
Select an existing club participant, or explicitly enter the new person's first and last name and date of birth. Supply the emergency, collection and consent fields requested by the session screen.
- 3
Review payment before adding
A free session charges nothing. Cash records money already received; an invoice can create a checkout link but does not collect an online payment now. Paid amounts use the current session price unless an explicit cash amount is supplied.
- 4
Check the saved roster
The walk-in is marked present. New details can create a person and payer record; no automatic parent message is sent.
What you see
As a session coach you see only the sessions the club has assigned to you, under My sessions: today, this week and upcoming.
Each session’s list shows every participant with their age, any medical or allergy notes, whether photos are allowed, their emergency contact, who can collect them, and whether they have paid. You never see card or bank details.
On the day
- 1
Check photo consent first
Anyone marked No photos must not appear in photos or video.
- 2
Take the register
Mark each person present or absent and choose Save register.
- 3
Take cash from anyone who owes
Choose Took cash next to their name once you have the money. It is recorded against you.
- 4
Add walk-ins
Use Add walk-in for someone who turns up without a booking: find them or add their name, date of birth and an emergency contact, then take cash or send a payment link.
- 5
Record anything that happened
Use Add incident note. It goes to the club’s welfare officer.